Open science and research at Diak

Research, development and innovation (RDI) activities at Diak are steered by the principles of open science and research.

RDI activities are based on openness: data and results are openly available within the constraints of research ethics and the legal operating environment. We also adhere to the openness principle in our method descriptions, process documentation and publishing activity.

Open science and research are based on the Open Science and Research Roadmap (2014). Diak adheres to the Academy of Finland recommendations on open science and research.

In addition, Diak is committed to the Finnish Advisory Board of Research Integrity Guidelines on Responsible Conduct of Research.

Diak has published its principles of open science and research, and they are continuously monitored and evaluated. We also actively develop our practices.

Principles of open science and research at Diak

1. Ethically sustainable practices

Our RDI activities are carried out in accordance with the principles of open science and research as recommended by the Academy of Finland. Diak requires that ethically sustainable practices be applied in all stages of the RDI process. The RDI processes and associated electronic systems support the principles of open science and research.

2. Developing a joint RDI infrastructure

Adherence to the principles means that local, national and international stakeholders and networks can participate in the formulation of ideas and execution of our RDI projects, evaluation of results and the development of suitable applications.

The aim is to develop a joint RDI infrastructure which includes e.g. the management and use of datasets, their accessibility, and data sharing tools and services. Participating stakeholders and networks are introduced to open access publishing platforms and parallel publishing. We work actively with local, national and international actors in the development of open science and research.

3. Principles are applied in the description and publication of methods and results

Diak staff and students produce and use various datasets in our RDI activities. We recommend that the principles of open science and research be applied in the description and publication of our RDI methods, datasets and results. Ethical and legal starting points and agreements are taken into account in the openness of RDI activities.

4. Publications on an open access basis

Diak requires RDI publications and theses to be published on an open access basis. Diak’s publications are published online, and research articles are parallel-published in the Theseus repository. Theses are published in the Theseus repository. Diak has drawn up a publication guide for open science and research, which contains instructions on open access publishing and parallel publishing. Advice and guidelines are available for the open access publishing of research datasets.

5. Staff members are kept up to date about the principles of open science

The orientation of new staff members, and RDI staff in particular, includes the principles of open science and research and responsible conduct of research, including methods of data management. Staff members are kept up to date about the openness requirements of various RDI funding bodies.

6. Students are introduced to the principles of open science

RDI education includes the principles and practice of open science and research. Students are introduced to the principles of open science and research in areas including data acquisition (e.g. permit and consent procedures), data management (e.g. openness, ethics, confidentiality and long-term storage/access), the openness of research results and publications, and parallel publishing processes.

7. Openness of datasets

Diak has drawn up a recommendation on the openness of datasets. RDI actors and thesis writers are required to manage their data according to good practice by adhering to good scientific practice as well as any ethical commitments specified in research permit procedures (e.g. privacy and data protection).

Diak encourages its RDI actors to comply with national recommendations on the open access licensing of research data. Diak provides guidance on the licensing of datasets and publications (e.g. CC, ODC). In addition, Diak recommends that RDI actors use the agreed long-term data repositories. Diak is currently planning the introduction of metadata indexing and downloading services.

8. RDI applications must include a data management plan

RDI applications, such as development project and research plans, must include a data management plan which addresses topics such as data acquisition, data handling, storage, reuse and publication, ownership and usage rights. Data management plans are drawn up in accordance with the guidelines of the Academy of Finland, and the DMPTuuli system can be used for this purpose.

The data management plan is important and beneficial since Diak works to improve and develop the life circumstances and services of vulnerable members of society. The acquisition, handling and retention of data require that the anonymity of participants be protected.

9. Openness is adhered to in our RDI resources

Diak’s RDI activities are based on the open service principles. Diak requires that the openness principle be adhered to in our RDI resources, such as datasets and user rights. RDI agreements should be drawn up as early as possible in the RDI process.

Diak requires that the open access principle be taken into account in agreements to the extent that it is legally possible.

For example, open access should be taken into account in agreements that involve ownership and user rights, and unnecessary restrictions on data access should be avoided.

10. Diak actively develops  practices of open science and research

Diak actively develops content and practices of open science and research. We monitor the openness of our publishing activity and collect annual data in our project and publication database. In addition, we monitor the visibility and impact of our RDI activities, for example, by monitoring the media. Diak is in the process of formulating a procedure for the monitoring of the openness of our RDI data.


Important practices in open science and research at Diak

  1. Everyone who carries out research at Diak is responsible for compliance with the principles of open science and research in their activities and for open access to their research data.
  2. RDI coordinators, such as project leaders and managers, are responsible for compliance with the principles of open science and research in all stages of the process.
  3. Supervisors ensure that students who are working on their thesis or RDI assignments as part of their studies are familiar with the relevant ethical guidelines.
  4. The executive group monitors and evaluates compliance with the principles of open science and research and identifies areas with a need for further development.
  5. Diak’s RDI functions, such as development and research projects, are required to have a data management plan in place.
  6. Works published at Diak should primarily be published on an open access basis and parallel-published in the Theseus repository.
  7. Diak students publish their theses in the Theseus repository.
  8. The Innovation profit centre and the information and library services advice Diak members on practices required by open science and research.
  9. Diak develops infrastructure to serve data management activities in cooperation with local, national and international partners.