Audio-visual materials

Diaconia University of Applied Sciences, P.O. Box 12, 00511 Helsinki

https://www.diak.fi/diak/contact/

Data protection officer’s e-mail: tietosuojavastaava@diak.fi

The purpose of processing audio-visual materials is to document Diak’s operations and history and to carry out marketing communications.

Processing is based on consent and legitimate interest. The legitimate interest is documentation of Diak’s operations and history.

The personal data register for audio-visual materials contains data from individuals participating in Diak events, Diak’s current and former employees, Diak’s current and former students, and Diak’s current and former senior management. The register also includes data from performers and event workers involved in Diak events.

The data is collected directly from the data subjects themselves.

The audio-visual materials personal data register contains photos, video recordings and audio recordings.

Register data will be stored until consent is revoked. Some of the materials will be stored permanently for the purpose of documenting Diak’s own history.

Digital materials: Use of the data requires personal access rights, which are only granted to individuals whose job is connected to processing the data. Diak’s systems are protected using both administrative and technical means, including personal user IDs, limitations of access rights and IT measures.

Paper materials: Photography permits are collected on paper forms. They are stored in a locked space with access control. When the paper material is no longer needed, it is disposed of in a locked trash container (“data protection bin”).

Diak may contract outside processors of personal data, who will process the personal data. An outside processor may be the IT system’s supplier, for instance. If necessary, personal data may be disclosed to an external event venue.

Systems using the register do not have automatic decision-making functions.

As a rule, the personal data contained in the register is not transferred outside the European Union or the European Economic Area or to international organisations. However, due to the international nature of the operations, Diak may use resources, applications and servers located outside the EU or EEA when providing the services. In these cases, Diak ensures that there is a legal basis for the transfer of data and that personal data is protected, for example by requiring standard contractual clauses approved by the EU Commission and compliance with appropriate technical and organizational security measures. In addition, where appropriate, a TIA assessment will be carried out in connection with such data transfer, as well as monitoring the overall level of data protection in known countries. In all cases, the data transfer is carried out in accordance with the General Data Protection Regulation and only to the extent strictly necessary.

You have the right to information on how and for what purpose your personal data will be processed. You can also request access to records of your personal data, and request that incorrect information be rectified.

You can also submit a request to delete your data or restrict its use. However, in some cases the data cannot be deleted or its use restricted, for example if the personal data is being processed to fulfil a legal obligation, complete a task in the public interest orexercise public authority vested in Diak.

In certain situations, you also have the right to transfer the personal data you have provided to us to another controller or to object to the processing of your personal data, i.e. to request that we do not process them at all. In addition, you may request that we do not make a decision on your part based solely on automated processing of personal data.

If you would like to know more about the processing of your data or exercise your rights, you can contact Diak’s Data Protection Officer (tietosuojavavavaava@diak.fi) or submit a request using the form found on Diak’s website https://www.vismasignforms.com/form/fa53720e-cc71-4b92-b062-6db43e0d33d3.

You also always have the right to lodge a complaint with a supervisory authority. If necessary, you can also contact the Data Protection Ombudsman, a government official who supervises the processing of personal data in Finland.

Contact information:
Office of the Data Protection Ombudsman
P.O. Box 800, 00531 Helsinki
tietosuoja(at)om.fi
Tel. +358 29 566 6700
www.tietosuoja.fi

General advice for individuals: Tel. +358 29 566 6777